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HRMS Innovation by Constellation-GC Streamlines Workforce for Major Indian Automaker

Overview

A prominent Indian automobile company, and a proud subsidiary of a globally acclaimed Japanese brand, is known for crafting high performance motorcycles that merge advanced technology with exceptional quality. Its legacy of innovation, precision, and customer satisfaction has earned it the trust of enthusiasts and professionals worldwide. To uphold its competitive edge, the company prioritizes efficient workforce management and streamlined HR operations.

The Challenges

Manual Attendance Tracking: Attendance was recorded manually, increasing the risk of errors and causing delays in data availability.
Overtime Calculation Challenges: OT hours were tracked in Excel, often leading to miscalculations and delayed payroll processing.
Physical Leave Management: Leave records maintained through physical cards created operational bottlenecks and excessive paperwork.
Manual Processing: Payroll handled in Excel resulted in inefficiencies, inaccurate salary calculations, and delayed disbursements.
Time Consuming Payslip Generation: Each payslip had to be created individually, consuming significant time and resources.
Limited Reporting Capabilities: The existing manual process could not efficiently generate the highly customized reports required by client.
Complex Pay Structure Management: Multiple pay structures made accurate payroll and timely processing a challenge.
Cumbersome Trainee Conversion: Converting trainees to permanent employees was manual, time intensive, and prone to errors.

Constellation-gc’s Octane HRMS Solution

Acknowledging the need for a comprehensive, automated, and integrated HR management solution, the large automobile company engaged Constellation GC to deploy its proprietary Octane HRMS. This implementation was seamlessly integrated with the company’s SAP ERP system, resulting in a streamlined, fully automated workforce management ecosystem that enhanced operational efficiency and reduced manual intervention.

Centralized HR Operations: Unified attendance, payroll, leave, and core HR processes within a single, cohesive platform.
Automated Payroll Processing: Ensured precise payroll calculations, minimized manual errors, and accelerated payout cycles.
Overtime Automation: Accurately calculated OT hours in alignment with company defined policies, eliminating manual effort.
SAP ERP Integration: Consolidated all financial postings and synchronized HR data with enterprise systems for improved accuracy.
Instant Digital Payslip Distribution: Enabled automatic generation and secure, real time delivery of payslips to employees.
Advanced Custom Reporting: Delivered highly tailored reports, meeting Kawasaki’s complex and dynamic reporting requirements.
Streamlined Complex Pay Structures: Simplified the management of multiple pay structures, ensuring compliance and efficiency.
Automated Trainee to Employee Conversion: Reduced administrative overhead with a single click, error free conversion process.

Business Impact

Constellation GC’s Octane HRMS has significantly transformed the large automobile company’s HR operations, driving productivity, accuracy, and enhanced employee experience across the organization.

Key Business Outcomes:
End-to-End HR Automation: Substantially reduced manual intervention by automating attendance, payroll, and leave management processes.
Seamless System Integration: Delivered a scalable solution fully integrated with SAP ERP, ensuring operational efficiency and data consistency.
Enhanced Employee Self-Service: Enabled remote access for employees to generate HR documents, boosting convenience and satisfaction.
Strengthened Compliance Management: Automated statutory compliance checks, alerts, and reporting, reducing regulatory risk.
Optimized Costs and Accuracy: Achieved 4-5% cost savings in HR process execution and significantly reduced errors in salary calculations, disbursements, and documentation.

With Constellation GC's customized two phase training, the company achieved a smooth transition to Octane HRMS. This automation simplified workforce management and enabled employees to concentrate on high value business activities.